Organized and automated management of documents

A standardized and yet widely adaptable solution for organizing the company's documents.

Everything in structured document registers

Replace Excel files and complex folder structures with organized, easy-to-use document registries. Forget about the need to encrypt information in document names.

Immediately associate documents with additional information (number, date, partner, etc.).

Easily sort and search documents by these parameters, and even document texts.

All actions right there in the system

No document downloads, mutual email transfers, document backup versions, and more.

All documents are in the cloud and access them anywhere, from any device, without additional program installations.
Create, edit, convert, share and work on documents simultaneously and instantly, directly in the system.
The system automatically saves all changes made to documents and their versions.

Centralized management of access rights

Conveniently manage user access rights and be sure that everyone accesses data only in accordance with the policy set by the company.

Centrally and conveniently manage access rights depending on users' job positions and other affiliations to certain groups. Track actions taken by users.

Autonumbering, reminders, electronic signing and other automation

Significantly save time and speed up processes.

Receive automatic reminders and notifications about the validity of documents and actions to be taken. Send documents to be reconciled and electronically signed using both eSignature and Smart-ID. A few clicks and the system completes the entire process, returning a signed document to the system.

Learn more
about the functionality of the solution

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What kind of savings can the system create for you?

53

EUR/month/employee

Minimum* losses incurred by the company per month
only 1 employee searching and manually managing documents.

1 employee

53

EUR/month

5 employees

265

EUR/month

20 employees

1060

EUR/month

*Calculation assumptions:

The employee loses only 15 minutes. within a day (input, sorting, searching, matching, electronic signature, etc.)
The employee's net salary is 1000 EUR/month

DMS Pricing

Already being used by

Are there any system user restrictions?

No. The system can be fully used by all users who have active Microsoft 365 Business Basic or Standard licenses .
What are the options for adapting the solution to the company's needs?

Initially, the solution is installed in its standard construction. The standard structure is a long-term proven structure and functionality of a solution that provides all the basic document management needs of companies. After the initial installation, the solution can be freely and widely adapted to the company's needs. We will help you by separately assessing the amount of work, or you can do this adjustment yourself or by engaging another competent Microsoft 365 partner.
Are usage tutorials included?

Yes, the implementation of the solution also requires training of the main system users, who can then, by combining the acquired knowledge with the company's internal processes, distribute it within the company.
What are the options for further development of the solution?

The solution has no copyright restrictions and you can further develop it freely and extensively with the help of MS Solutions or on your own, or by engaging another competent Microsoft 365 partner.
What are the deadlines for installing the solution?

Installation of the solution takes a total of 2 - 4 weeks, depending on the progress of testing and the extent of the need for adjustments. Standard solution installation - 1 week Testing and adjusting the solution - 2 weeks Training (a training session organized within the week) - 1 week
What are the next steps when choosing one of the solution options?

Contact us and our representative will tell you in more detail about further steps, as well as answer all current questions and send you a simplified cooperation agreement form for consideration and signing.